Treating “ASAP” as a severity label instead of a request for facts is the habit that prevents a queue full of mislabeled P1s. Asking for exactly three things, URL, screenshot or error text, and what they were doing, gets a usable answer far more often than an open “can you elaborate.” For high ticket volume, a pre-triage layer like Lyro AI can ask these same three questions before a human ever opens the ticket.
Support
Triage and categorize an ambiguous incoming support ticket
A scenario prompt for turning a vague "nothing works" ticket into a properly tagged, prioritized ticket before anyone tries to fix anything.
Works with Claude / GPT780 uses★ 4.1
The prompt
support-ticket-triage-categorization
A new ticket comes in with only this text: "Nothing works. Please help ASAP, this is urgent, my whole site is affected." No screenshots, no URL, no plugin version, no error message attached. Write both: (1) the triage note that goes on the internal ticket (category, likely severity, what's missing), and (2) the reply to send the customer to get what's actually needed. Requirements: - Do not guess a category (billing, bug, how-to, security) from "nothing works" alone. List the 2-3 most likely categories this could actually be, based on common patterns, and mark the ticket as "needs info" rather than assigning a final category yet. - Flag the specific judgment call: "urgent" and "ASAP" from the customer aren't enough on their own to set a P1/critical severity. Only treat it as truly critical if the reply confirms a site-down or checkout-down condition, and note this reasoning in the triage note. - In the customer-facing reply, ask for exactly three things: the site URL, a screenshot or exact error text, and what they were doing right before it broke. Don't ask an open-ended "can you give us more details." - Set a re-check time for the ticket (escalate if no customer reply within 24 hours to a specific severity), so it doesn't sit untouched. This is for a real inbox, so keep the customer reply warm despite the lack of detail, don't make them feel like they did something wrong by writing a short ticket.